How to Set Up and Use a Custom Dictionary in Grammarly Enterprise

Introduction

Every organization wants its communications to sound professional, on‑brand, and error‑free. Grammarly Enterprise gives teams a powerful AI‑powered writing assistant, but the standard dictionary can still flag industry‑specific terms, product names, or internal acronyms as mistakes. That’s where a custom dictionary comes in. In this guide we’ll walk you through why you need one, how to create and manage it in Grammarly Enterprise, and best practices to keep your team writing with confidence.

Why a Custom Dictionary Matters

Without a customized word list, Grammarly will:

• Mark proprietary terminology as spelling errors.
• Flag regional spellings (e.g., "organisation" vs. "organization").
• Interrupt workflow with repetitive corrections.

By adding these words to a custom dictionary, you reduce false positives, improve user adoption, and maintain a consistent voice across all documents.

Getting Started: Accessing the Admin Console

Only admins can create or edit the enterprise‑wide custom dictionary. Follow these steps:

1. Log in to the Grammarly Business Admin console.
2. Navigate to **Settings > Language & Writing Preferences**.
3. Locate the **Custom Dictionary** section and click Manage.

Adding Words to the Dictionary

Single‑Word Entry

Enter the word exactly as you want it to appear (case‑sensitive if needed) and click **Add**. Example:

FinTechify

Bulk Upload

For large teams, prepare a CSV file with one word per line and upload it via the **Bulk Import** button. The system validates the list and reports any duplicates.

Managing Permissions and Scope

Grammarly Enterprise lets you choose the scope of your custom dictionary:

• Global: Available to every user in the organization.
• Group‑Specific: Assign a dictionary to particular departments or project groups.
• User‑Level: Individual users can add personal terms that won’t affect the global list.

Set the appropriate scope in the dictionary settings to avoid clutter and keep terminology relevant.

Best Practices for Maintaining a Clean Dictionary

• Review quarterly: Remove outdated product names or acronyms.
• Standardize naming conventions: Agree on capitalization (e.g., "API" vs. "Api").
• Document additions: Keep a changelog in your internal wiki so team members know what’s been added.
• Limit size: Aim for a concise list; a bloated dictionary can slow down real‑time checking.

FAQ

Can users override a custom dictionary entry?

Yes. Users can temporarily ignore a suggestion, but the word will still be recognized as correct for future checks.

Do custom dictionary changes sync instantly?

Changes propagate to all active sessions within a few minutes. Users may need to refresh the Grammarly sidebar for immediate effect.

Is there a limit to how many words I can add?

Grammarly Enterprise supports up to 10,000 entries per dictionary, which is ample for most enterprises.

Will the custom dictionary affect grammar suggestions?

No. It only influences spell‑check and terminology recognition; grammar rules remain unchanged.

Can I export the dictionary?

Admins can download the current list as a CSV for backup or auditing purposes.

Conclusion

A well‑maintained custom dictionary turns Grammarly Enterprise from a generic proofreader into a tailored language guardian for your brand. By following the steps above, you’ll eliminate unnecessary interruptions, boost writer confidence, and keep every piece of content on‑point.

Call to Action

Ready to fine‑tune your organization’s writing standards? Log in to your Grammarly Enterprise Admin console now and set up your custom dictionary. Need help? Contact our support team for a quick walkthrough.